How It Works
We manage your leads so your team can manage your projects.
Lead Care Team combines US-based lead management experts with smart automation to convert more inquiries, wake up stalled estimates, and turn happy homeowners into your best source of new work.
The Lead Care System
Three operational pillars. One revenue engine.
Your pipeline leaks at three stages. We fix all three.
Convert New Inquiries
Respond first. Qualify fast. Book ready homeowners.
When an inquiry arrives, the system responds instantly and qualifies homeowners for project scope, timeline, and budget before calendar booking.
- 24/7 instant response to every inquiry
- Human qualification screens for project fit
- Only qualified leads reach your calendar
Wake Up Stalled Estimates
Turn your database into revenue without more ad spend.
Past estimates sitting in CRM systems are reactivated through strategic outreach at zero acquisition cost.
- $0 acquisition cost on reactivated leads
- Strategic outreach to high-value prospects
- 5–10% of stalled estimates convert
Get Reviews & Referrals
Turn completed projects into your best marketing channel.
The system systematically requests reviews and referrals at optimal moments following project completion.
- Automated review requests after project completion
- Personal follow-up calls for referrals
- Reputation firewall catches issues first
The Human Difference
Automation opens doors. Humans walk through them.
Software responds in seconds, but homeowners considering major renovations expect real conversations that establish trust. Lead Care Team provides this balance.
US-Based Lead Care Agents
Native English speakers in compatible time zones, trained specifically for high-value home improvement communication.
Trained on Your Business
Knowledgeable about your project types, budget ranges, and service areas. Professional demeanor reflecting your brand standards.
Real People. Real Conversations.
Automation handles volume and speed. Humans protect your calendar and build the trust that leads to closed projects.
Your Lead Care Team
Real people. Real conversations. Real consultations booked.
The Four-Step Process
From inquiry to consultation in minutes.
Every channel. Every inquiry. Every time.
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Homeowner Reaches Out
Form submissions, phone calls, Google Local Service Ads, or any other channel trigger instant system detection. No inquiry slips through.
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Immediate Response
Calls answered 24/7 by AI. Form submissions receive callbacks or texts within seconds. Not tomorrow. Not Monday. Now.
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Human Qualification
Your dedicated Lead Care Agent screens for project scope, budget appropriateness, timeline readiness, and service area fit. No unqualified homeowners proceed.
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You Show Up to Sell
Calendar receives a qualified consultation with complete context. The homeowner already trusts you because the initial experience was professional and responsive.
Before and After
Without vs. With Lead Care Team
| Metric | Without Lead Care Team | With Lead Care Team |
|---|---|---|
| New inquiry response | Hours or days later | Under 5 minutes, 24/7 |
| Stalled estimate follow-up | Forgotten in the CRM | Systematically reactivated |
| Review & referral requests | Happens when remembered | Automated + human follow-up |
| Unqualified consultations | Waste estimator drive time | Pre-screened for budget & scope |
| Estimator's time | Chasing cold leads | Closing warm pre-qualified consultations |
| Marketing investment | Generating unworked leads | Every lead worked systematically |
The Math Behind Lead Management
Why speed and persistence change everything.
"We were spending $8K a month on ads and watching half our leads go cold. Within 60 days, our new system had us responding right away instead of hours later, we'd booked 6 appointments from old estimates we'd written off, and referrals started flowing like water. It's the first time our marketing actually felt like it was working."Design-Build Contractor — San Diego, CA
Quick Revenue Check
Your marketing isn't the problem. It's what happens to leads after they come in.
Enter three numbers to see how much revenue is walking out the door each month while your team is focused on actually building projects.
Estimates use conservative industry benchmarks. Slow response leak assumes 25% of inquiries go cold before contact and a 20% close rate on those recovered leads. Dormant estimate recovery assumes an 8% reactivation rate on stalled CRM contacts. Actual results vary by market, team capacity, and project type.
Want the full picture? Get your personalized Lead Opportunity Score for a complete breakdown.
See Your Full Score →Launch your lead management engine. Then we'll give you $5,000 to reinvest.
We believe in our Lead Care Team so much that we'll invest $5,000 into your funnel once it's optimized.
Where Do You Want to Start?
Tell us the problem. We'll show you the fix.
Every contractor loses revenue in a different place. Pick the one that sounds most familiar.
Qualify New Inquiries
"Leads come in, but half aren't serious and the good ones go cold before I call back."
Your team is running jobs. Nobody has time to babysit every new inquiry. By the time someone follows up, the homeowner has already booked someone else.
Protect Your Calendar →Recover Stalled Estimates
"I gave out dozens of estimates last year that just went nowhere."
Those homeowners were interested enough to ask for a number. Life got in the way. With the right follow-up at the right time, a portion of them are ready to move now.
Recover Dormant Estimates →Multiply Referrals
"Homeowners love the finished project. I'm just not getting reviews or referrals from it."
The work speaks for itself. The ask doesn't happen consistently. Without a system, satisfied homeowners don't automatically send their neighbors your way.
Build Your Referral Engine →Not sure where your biggest leak is? Answer five questions and see your full Lead Opportunity Score.
See Your Lead Opportunity Score →